Introduction
Getaway Girls ("Company," "we," "us," or "our") respects your privacy and is committed to protecting the personal information of our retreat guests, community members, and website visitors. This Privacy Policy governs data collection by us when you visit our website, apply for or book a retreat, purchase our services, or interact with us (collectively, the "Services").
Retreat planning naturally requires gathering personal, logistical, and sensitive preferences to ensure your safety, comfort, and experience. This policy outlines how we collect, use, share, store, and safeguard your information, as well as your legal rights. By using our Services or booking a retreat, you agree to the practices described in this policy.
Minors Policy
Our retreats and Services are intended exclusively for adults (individuals 18 years of age or older, or the legal age of majority in your jurisdiction). We do not knowingly collect personal information from individuals under 18. If we discover that we have inadvertently collected data from a minor without verified parental consent, we will delete it immediately. If you believe we hold information regarding a minor, please contact us at [email protected].
Types of Information We Collect
Because curating travel and retreat experiences requires specific coordination, we collect data you voluntarily provide directly to us, as well as data gathered automatically when you browse our site.
1. Information Provided Directly by You
Contact & Identity Data: Full legal name, preferred name, email address, physical address, and phone number.
Billing & Financial Data: Payment details, billing addresses, and deposit/installment records processed through our secure third-party payment gateways.
Health, Dietary & Accommodation Preferences: Dietary restrictions, food allergies, rooming preferences, mobility needs, or medical conditions you voluntarily share with us to ensure your safety and comfort during a retreat.
Emergency Contacts: Name, phone number, and relationship of designated contact persons in case of an emergency during a retreat.
Guest Applications & Surveys: Answers provided in intake forms, application questionnaires, feedback forms, or email correspondence.
2. Automatically Collected Identifiers
As you navigate our website, we automatically collect technical usage data, including:
Device & Online Identifiers: IP address, browser type, operating system, unique device identifiers, and general location data.
Interaction Data: Pages viewed, navigation paths, referring web addresses, and site usage metrics.
Under modern privacy statutes (including applicable U.S. state laws and the GDPR), online identifiers and device data are classified as Personal Information.
Cookies, Analytics, and Targeted Advertising
We use cookies, web beacons, and tracking pixels (such as Google Analytics and advertising tags) to optimize our website, measure retreat campaign effectiveness, and deliver targeted content.
* Managing Cookies: You can adjust your browser settings to reject cookies. Please note that disabling cookies may affect certain functionality on our website or booking portals.
* "Do Not Sell or Share" Disclosure: We do not sell your personal data for monetary compensation. However, utilizing third-party advertising pixels to serve targeted ads may be classified as "selling" or "sharing" personal data under certain state privacy laws. You may opt out of targeted advertising at any time by emailing us with the subject line "Opt-Out of Targeted Advertising."
How We Use Your Information
We use your personal data specifically to curate, organize, and execute seamless retreat experiences, including:
* Processing retreat applications, room bookings, local transport, and activity reservations.
* Communicating important trip updates, packing lists, payment reminders, and itineraries.
* Catering to your dietary needs, physical accessibility requirements, and safety preferences.
* Reaching designated contacts in the event of a medical or travel emergency during an event.
* Administering transactions, billing, and accounting obligations.
* Marketing future retreats, community events, and updates (where permitted, with an option to opt out).
* Complying with local legal or tax regulations associated with travel operations.
Sharing Your Information for Travel & Event Logistics
Executing retreats requires sharing necessary details with trusted third parties. We only share the minimum necessary information required to deliver your experience:
* Retreat Vendors & Local Partners: Lodging venues, transportation providers, private chefs, activity guides, excursion hosts, and wellness instructors who require guest lists, dietary needs, or transfer details.
* Service Providers & Subprocessors: Secure third-party platforms used for payment processing, email delivery, client portals, and web hosting under strict confidentiality terms.
* Emergency Responders: Medical professionals or local legal authorities if an urgent health or safety situation arises during a retreat.
* Legal Requirements: Government agencies, tax entities, or law enforcement when required by court order or local law.
Photo & Media Release Reference
During our retreats, photography and videography may occur for promotional, social media, and community purposes. Your consent, preferences, and opt-out rights regarding media captured during events are governed by the separate Getaway Girls Photo & Media Release Agreement.
Data Retention and Security
Security Safeguards
We implement administrative, technical, and physical safeguards to protect your personal information, travel records, and payment details from loss, unauthorized access, or disclosure. However, no internet transmission or storage platform is guaranteed to be 100% secure.
Data Retention
We retain your personal information only as long as necessary to fulfill retreat logistics, satisfy legal or reporting requirements, and maintain account records. Once data is no longer required, it is securely deleted, anonymized, or isolated.
Your Rights (U.S. & International Residents)
Depending on your jurisdiction (such as U.S. state privacy laws or the GDPR), you may have the following rights regarding your data:
Right to Access: Request details on the personal data we hold about you.
Right to Correction: Request corrections to inaccurate or incomplete information.
Right to Deletion: Request the deletion of your personal data, subject to travel compliance and accounting exceptions.
Right to Opt-Out: Opt out of promotional communications or targeted marketing at any time.
To exercise any of these rights, please contact us at [email protected].
Changes to This Policy
We may update this Privacy Policy periodically to reflect updates in our retreat operations or regulatory changes. The "Last Updated" date at the top indicates the latest revision. Continued use of our website or participation in our retreats following updates constitutes acceptance of the updated policy.
Contact Us
For questions, special requests, or privacy concerns regarding Getaway Girls retreats, please reach out to us at:
Getaway Girls
Email: [email protected]